The journal entry process records daily transaction information. The entry date and entry time boxes are automatically filled by the system when the journal begins.
The Daily Journal Screen
On the left, top of the window is a set of buttons arranged vertically. The first or top-most button should display this document. The next three buttons are window control buttons. The first button minimizes the window to the system tray. The next button toggles the window to stay on top of other windows or not. The third button closes the process.
To the right of and below those buttons is a set of goldenrod and pale green boxes. The goldenrod boxes are for the entry of transaction data. The pale green boxes are filled automatically or from drop-down box selections. Entry Date box is automatically filled with the current data by the Daily Journal process. Below the Entry Date box is the Entry Tag box. Enter a unique identifier for this transaction. It will be used to recall this transaction by name. The entry tag can also be used as an identifier to group transactions, i.e., supplies or inventory, etc.
To the right of the Entry Date box is a Short Description box to enter information about the transaction. Below the Short Description box are two drop-down boxes stacked one on top of the other. Selecting an account from either box fills the Debit and Credit boxes to their right with the correct counter-balancing account information.
To the right of the Short Description box is the Post Reference box. This reference should identify some hard record of a transaction such as a receipt or invoice identifier. Next to the Post Reference box is the Category box. Above the Category box is a drop-down selection box. Selecting and item from the box and pressing the Enter key, deposits the value of the item in the Category box.
Next to the Category box is the Amount box. Enter the total amount of the transaction. Below that, enter any additional information in the Notes box. And, when the transaction journal entry is complete, press the Save button.
Note that the data entry boxes can be multi-line. That means that pressing Enter in a text object does not go to the next entry, it creates a new line in the object. To go to the next entry, try the tab key.All transactions are automatically date and time stamped before saving. The data grid displays the records in todays journal. To add new new transactions, simply type over or delete data from the entry boxes and press the Save data button. Don't worry too much about bad transactions. The daily journal will be edited prior to posting to accounts.
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